The AI Revolution in Accounting
Artificial intelligence is changing how companies manage their finances. What once required hours of accountant work can now be done in minutes thanks to machine learning algorithms.
Where does AI make the biggest difference?
1. Automatic Transaction Categorization
The traditional approach requires manually assigning each transaction to the appropriate tax category. AI analyzes:
- Transaction description - recognizes keywords
- Contractor - remembers previous assignments
- Amount and date - identifies patterns
- Business context - understands industry specifics
As a result, the system learns your preferences and over time achieves accuracy of over 95%.
2. Tax Declaration Preparation
AI automatically:
- Collects data from various sources
- Checks compliance with regulations
- Generates correct forms
- Detects potential errors before submission
3. Document Analysis (OCR + NLP)
Modern AI systems can:
- Read scanned invoices
- Extract key data (tax ID, amounts, dates)
- Recognize different document formats
- Automatically archive documents
Benefits of AI Accounting
| Area | Traditional Accounting | AI Accounting |
|---|---|---|
| Declaration preparation time | 2-4 hours | 5-10 minutes |
| Error risk | High (human factor) | Minimal |
| Costs | $150-500/month | Significantly lower |
| Availability | Office hours | 24/7 |
How does Deklaro use AI?
Intelligent Categorization
Our AI engine analyzes each transaction and automatically:
- Assigns tax category
- Determines VAT rate
- Indicates if cost is deductible
- Learns from your corrections
Automatic Declarations
The system prepares:
- VAT-7/VAT-7K - monthly and quarterly
- JPK_VAT - Standard Audit File
- PIT-36/PIT-36L - annual settlements
- CIT-8 - for companies
Pre-submission Verification
Before a declaration is sent, AI checks:
- Data completeness
- Consistency with previous periods
- Potential irregularities
- Tax optimization
The Future of AI in Accounting
Trends for 2025 and beyond
- Full KSeF integration - AI will automatically process e-invoices
- Tax prediction - systems will forecast liabilities
- Voice assistants - managing accounting through conversation
- Blockchain and smart contracts - automatic settlements between companies
Will AI replace accountants?
Not entirely. AI will take over routine tasks, but:
- Complicated cases still require an expert
- Strategic advice will remain human domain
- Interpretation of regulations requires human judgment
AI is a tool that supports accountants, not replaces them.
How to get started with AI accounting?
Step 1: Assess your needs
- How much time do you spend on accounting?
- How many errors do you make?
- What are your main pain points?
Step 2: Choose the right tool
Look for a solution that:
- Is easy to use
- Integrates with your systems
- Offers support in your language
- Is compliant with local regulations
Step 3: Start with small steps
- First test on a small sample
- Verify AI results
- Gradually increase automation
Summary
AI in accounting is not the future - it's the present. Companies that adopt these technologies early gain:
- More time for business development
- Lower risk of penalties for errors
- Lower accounting costs
- Better insight into finances
Want to experience AI accounting? Join Deklaro and automate your tax settlements today.
